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Project Archivist – University at Buffalo Libraries

The University at Buffalo Libraries seek a Project Archivist for a Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant: Processing the Editorial and Business Records of Eleven Little Literary Magazine Archives in the Poetry Collection. This is a 21-month grant-funded position. Employment is with The Research Foundation for The State University of New York.

Within the UB Libraries’ Special Collections, the Poetry Collection is contemporary poetry’s library of record, comprehensive in its holdings of first editions of poetry published in English in the 20th and 21st centuries. The collection includes little literary magazines, anthologies, broadsides, criticism, reference books, ephemera, and more than 100 manuscript collections, including the world’s largest archive of James Joyce manuscripts and the archives of Robert Graves, Theodore Enslin, Robert Duncan, John Logan, Helen Adam, Robert Kelly, John Montague, Michael Palmer, William Carlos Williams, Basil Bunting, Dylan Thomas, and Wyndham Lewis. The collection also serves as a regional repository for literary presses, literary magazines, literary arts organizations, and archives of the progressive art galleries of Western New York. Additionally, there are substantial holdings of photographs, artwork, audio and visual materials, mail art, and visual and concrete poetry.


Under the supervision of the Poetry Collection’s Processing Archivist and the Associate Curator, the Project Archivist will catalog and make accessible through online EAD finding aids the unprocessed editorial and business records (273 linear feet) contained in the archives of eleven diverse poetry magazines. These archives represent different socio-aesthetic communities of national significance from feminist to academic avant-garde to verbo-visual poetry, and are composed of literary letters, manuscripts, notebooks, business and production records, and publishing ephemera.

The Project Archivist will arrange and describe the manuscript collections according to standard archival practices for DACS, including surveying the collections in order to establish a proposed arrangement; identify media and determine preservation measures; physically reorganize the collection in accordance with the arrangement plan; supervise students; create finding aids and MARC records.

Must be able to bend, lift, and carry materials up to 40 lbs. and climb ladders and step stools to remove and replace boxes on shelves.

Minimum Qualifications:

           MLIS from an ALA-accredited institution;

          At least one year of experience processing archival collections, preferably in a special collections repository, academic library, or museum;

          Experience writing DACS-compliant finding aids;

          Experience with EAD, including its authoring tools (such as XMetal, Oxygen, or Archivists’ Toolkit);

          Experience with archival preservation;

          Excellent interpersonal, communication, analytical, project management, and organizational skills;

          Ability to work effectively, both independently and collaboratively, in a collegial environment.

Preferred Experience:

          Experience with cataloging and preserving photographs and artwork.

Salary: $47,000 per year.

To Apply: Visit and search for posting number 1400091.

 All applicants must apply via the UBJobs website listed above. Please include contact information (names, addresses, phone numbers, email addresses) for three professional references at the end of your cover letter. Applications will be accepted through 03/04/2014.


The Research Foundation for The State University of New York, an EEO/IRCA/ADA employer, offers exceptional benefits such as healthcare, dental, vision, pension plans, paid time off, tuition assistance, life insurance, and long-term disability insurance. The University at Buffalo offers a variety of performing arts, distinguished speakers, world class libraries, and competitive sporting events.

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