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Colby College – Assistant Director for Collections Management

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Assistant Director for Collections Management

The Colby College Libraries seek a dynamic, engaged, innovative and enthusiastic individual for the position of Assistant Director for Collections Management. The Assistant Director for Collections Management leads, administers and coordinates the operations of the Collections Management Group including Resource Sharing, Acquisitions, Serials, E-Resources, Cataloging/Metadata, Storage Facility and Stacks Maintenance, and Collection Development. Immediate responsibilities involve day-to-day operational duties combined with establishing group strategic priorities, optimizing departmental workflows and group organization.

This position provides leadership and innovation for the department while managing human, financial, and other resources to ensure efficient operations. He/she supervises a staff of 5 FTE. This position reports directly to the Director of Libraries and is a member of the Libraries’ Leadership Team which, along with the Director of Libraries, provides vision in moving the Libraries forward to best serve the research and scholarship needs of our students and faculty. The Assistant Director for Collections Management leads the Libraries’ efforts to purchase, describe, and organize the Libraries’ main collections.

Position Responsibilities:

  • Create the strategic direction, establish priorities and oversee operations of the Collections Management group.
  • Oversee the management of a $2.2 million Libraries’ materials budget.
  • Manage all aspects of e-resource acquisitions and access.
  • Administer OCLC functions and shelf-ready processes, including Promptcat Profiles and local and consortial approval plans.
  • Prepare statistical reports on the Libraries’ materials budget and work with the Scholarly Resources and Services group on collection assessment projects, as necessary.
  • Analyze procedures and workflow to maximize Libraries’ resources and provide efficient access to materials.
  • Assume a leadership role in the CBB Consortium, serve on committees and work collaboratively with our collection partners, Bates and Bowdoin Colleges, to build a joint collection.
  • Monitor national trends and advances in resource sharing, technical services, e-resources, and collection management and evaluate the potential application of these initiatives to the Libraries’ services.
  • Hire, train, supervise, and evaluate staff.
  • Conduct regular meetings with staff to coordinate departmental activities and communicate administrative policy and updates.
  • Identify training needs for the group and recommend or provide training to meet those needs.

The Assistant Director for Collections Management participates in general administrative decision making, library management, strategic planning, and priority setting. Librarians are faculty without rank and are expected to contribute to creative, scholarly, and professional activities, and to participate in library-wide and campus-wide service.

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