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Ithaca College – Multiformat Acquisitions Specialist

Vacancy ID: S4161

Ithaca College is currently accepting applications for a full-time multiformat acquisitions specialist to work as a member of a flexible, team-based unit performing a variety of technical and administrative acquisition activities including searching, locating, ordering, processing, and tracking receipt of library materials as needed in a dynamic acquisitions environment; serve as liaison with vendors and publishers and as a resource for librarians and other staff; respond to inquiries and resolve order problems; analyze and distribute acquisitions information to assist in decision making processes; and create, maintain and update holding information and publisher/vendor records in an integrated library system.

Position/Job Responsibilities

  1. Acquire and license library materials including books, visual media, print serials, perpetually licensed electronic books, and other new formats as they emerge, as assigned.
  2. Pre-order search for all formats above. Identify and import bibliographic records using the library’s cataloging module, OCLC Connexion, and a variety of vendor/publisher databases/services, or create brief bibliographic records.
  3. Generate purchase orders for all formats above using the acquisitions module of the integrated library system; Research and identify the most cost-effective sources for materials (vendor, supplier, publisher, or government agency) and place orders with those agencies.
  4. Activate and maintain print serial subscriptions, continuations and standing orders; solve complex problems which arise in the maintenance of serial subscriptions.
  5. Respond to queries from vendors and publishers, as well as internal queries from librarians and other college employees; collaborate with subject librarians regarding order requests and funding; track and resolve problems relating to overdue firm orders; claim and resolve problems regarding missing print serial issues; claim and cancel orders with vendors and publishers as necessary; respond to claims reports, cancellation notices, and out-of-print notifications; update purchase orders and catalog records to reflect information from reports and notices; take appropriate actions for final resolution of these issues.
  6. Create and maintain publisher/vendor information records in the acquisitions module of the library’s integrated library system; maintain effective working relationships with publishers and vendors.
  7. Remain abreast of trends in acquiring emerging formats and new purchasing models, and participate in continuing education opportunities.
  8. Research, evaluate and disseminate acquisitions information vital to the decision making process; Gather and maintain acquisitions statistics using the integrated library system and spreadsheet programs; leverage data to find efficiencies in ordering and workflows.
  9. Assess the receipt of print serials, microform, and newspaper titles in order to create, adjust and delete pattern predictions and check-in records. Complete (close-out) purchase orders and bibliographic and holdings records and coordinate end-processing of ceased, suspended and withdrawn titles with appropriate library personnel.
  10. In both OCLC’s holdings maintenance utility and Serials Solutions’ data management utility, monitor and update holdings information for print and microform serials as assigned.
  11. Confer with the Electronic and Technical Services Librarian to eliminate procedural inconsistencies and resolve problems.
  12. Participate in the hiring, training, and monitoring of student assistants as directed; participate in the evaluation of student work performance.
  13. Serve as back-up for receiving, invoicing and bindery.
  14. Participate in special projects as assigned.

Position/Job Qualifications
Associate’s degree and a minimum of two years library experience (preferred in acquisitions or cataloging), or the equivalent combination of education and experience. The job requires strong interpersonal, organizational, written and verbal communication skills; attention to detail, and the ability to work independently with minimal supervision and as a member of a team; ability to interact with various constituencies. The position also requires analytical and problem-solving skills, and some knowledge of integrated library systems.

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