Connecting information professionals across upstate New York.

Categorized | Careers

Colgate University – Assistant Archivist

Job Description – Assistant Archivist

Reporting to the Head of Special Collections and University Archivist, the Assistant Archivist accessions, arranges, describes and preserves the records of the university and other related collections. The Assistant Archivist also participates in records management activities for university records, including the management of electronic records. In collaboration with other members of the library’s Digital Commons team, she or he acquires content for the university’s institutional repository and creates or revises policies and submission procedures. The Assistant Archivist supervises the student workers and manages the department’s reading room. She or he provides reference services to members of the Colgate community and other researchers and manages reproduction requests. In addition to supporting the department’s general instructional and outreach programs, the Assistant Archivist works closely with the Head of Special Collections and University Archivist to support research being conducted in classes and for the university’s bicentennial celebrations.


  • Master’s Degree in Library or Information Science from an ALA-accredited institution with a focus in archival studies
  • Successful demonstrable experience in archival processing
  • Demonstrated understanding of the principles of arrangement and description of archival collections and knowledge of archival best practices
  • Working knowledge of current metadata and descriptive standards, including DACS and EAD
  • Knowledge of preservation standards and best practices
  • Strong organizational skills and written and oral communication skills
  • Excellent computer and technical skills
  • Ability to work independently and collaboratively
  • Ability to work a schedule which includes some evening, weekend, and holiday hours.


  •     1-2 years of professional archives experience
  •     Experience providing reference services in an archives or manuscripts repository
  •     Proficiency working with Archivists’ Toolkit and/or collection management systems
  •     Experience working with MARC records
  •     Experience working with college or university archives records
  •     Experience with records management
  •     Knowledge of digital preservation best practices
  •     Proficiency working with Adobe Dreamweaver and Adobe Photoshop
  •     Proficiency working with digital content systems, such as ContentDM, Omeka, and bepress Digital Commons
  •     Ability to lift and shelve boxes weighing up to 40 pounds

Submit the following items:

Cover Letter
Curriculum Vitae
Finding aid authored by, for a collection processed by, the applicant
Three or More References

Apply Online:

Comments are closed.

Save the Date!

Mark your calendars for the Spring 2018 UNYSLA Conference: Lead From Where You Are


When: April 13th, 2018

Where: Rochester, NY


Check back soon for more details!

Get Involved with UNYSLA

There are several ways to get involved including conference planning, board positions, networking events, and so much more! Send any inquiries to anyone listed on our About page or fill out our Contact Us form.

Quick Links

Thank you to our sponsors!

Thanks to our Sponsor!

Thanks to our sponsor, Ebsco Health! Interested in becoming a sponsor? Find out how.

Archived Posts